Project details
Set up your event
Enter the basics first. Everything can be changed later.
Room settings
Guest management
Build the guest list
Add one guest, paste many names, assign tables and track notes.
Paste a guest list
Use one guest per line. Optional format: Name | Party | Dietary note.
| Guest | Party / group | Dietary / access | Table | Notes |
|---|
No guests yet. Add one above or paste a list.
Table planning
Create tables and zones
Name every table, choose a shape and set the guest capacity.
No tables yet. Add your first table or use the standard set.
FLOOR PLAN
Touch floor planner
Arrange the room
Drag tables and fixtures. Tap an item to rotate, rename or remove it.
Final output
Generate the seating chart
Review capacity warnings, then print or save as a PDF.
Help & instructions
How to use ArrangeMyGuests
The planner works in a modern browser on phone, tablet and computer.
Recommended workflow
- Enter event and room details.
- Add guests and tables.
- Assign guests manually or use auto-assign.
- Drag tables and fixtures into position.
- Open Seating chart and print to PDF.
Where your seating plan lives
Everything you enter is saved automatically in this browser, on this device — there is no account and nothing is stored online. That means your plan does not appear by itself on a second device, and clearing your browser data removes it.
To back up or move your plan: use Export project (top of the page) to save a single file, then Import project on the other device or browser to continue there. Export before big browser clean-ups, and again when your seating is final.
Wedding planners: export one file per wedding and import whichever event you are working on.
Use it like an app — even offline
Save it to your phone or tablet: on iPhone or iPad, open this address in Safari, tap the Share button, then Add to Home Screen. On Android, open it in Chrome, tap the menu (three dots), then Add to Home screen (some phones say Install app). It then opens full screen with its own icon.
Offline: after your first online visit the planner works without internet. The QR generator needs one online visit before the seat sign QR appears; after that it works offline too.
Printing
Two printables are included. Seating chart: use Print / Save PDF for a table-by-table or alphabetical chart, in Botanical or Modern style. Tables with nobody assigned yet are left off the printed chart automatically. In the print dialog enable background graphics.
QR seat sign: printed from the Seating chart view, the sign carries a QR code that guests scan with their phone camera to search for their name and see their table. The QR carries your guest list inside it — no server, nothing stored online; reprint the sign whenever seating changes. You can also use Copy finder link to share the same page by message.